Form ST-810: Filing Quarterly Sales Tax in New York

The ST-810 form is a filing for New York State businesses subject to quarterly sales and use tax obligations. It facilitates accurate reporting and remittance of collected sales tax, ensuring compliance with state tax laws.

Applicable to vendors conducting taxable sales, services, or lease transactions within New York, this form must be submitted by the 20th day of the month following each quarter. Understanding the ST-810 filing requirements, including due dates, exemptions, and potential penalties for non-compliance, is vital for businesses to maintain good standing and avoid financial liabilities.

What is the Form ST-810?

The ST-810, or New York State Quarterly Sales and Use Tax Return, is designed for vendors to report their taxable sales and remit the appropriate sales tax to the New York State Department of Taxation and Finance. This form encompasses a wide range of transactions, ensuring that businesses accurately account for the sales tax collected from consumers.

Who needs to file Form ST-810?

Businesses registered as vendors in New York State collecting sales tax and engaging in the sale of goods, certain services, or leases are required to file the ST-810. This includes both physical storefronts and online retailers with Nexus in New York State.

Why is the Form ST-810 important?

• Legal compliance: Ensures adherence to New York's sales and use tax laws.
• Penalty avoidance: Failure to file an ST-810 accurately and on time can result in hefty fines and penalties.
• Financial clarity: Accurate reporting aids in financial planning and tax liability management.
• Reputation management: Demonstrates commitment to fulfilling state tax obligations, bolstering business credibility.

Form ST-810 due date

ST-810 forms are due quarterly, with submission deadlines on the 20th day of the month following the end of a quarter. The specific due dates are January 20th, April 20th, July 20th, and October 20th.

How to fille Form ST-810

1. Identify taxable transactions: Review your sales records for the quarter to determine taxable transactions.
2. Calculate total sales tax: Sum the sales tax collected on these transactions.
3. Deduct eligible credits: Apply any applicable credits that may reduce your tax liability.
4. Complete the ST-810 form: Fill in the form with accurate sales and tax information.
5. Submit and remit payment: File the form and remit the calculated sales tax to the New York State Department of Taxation and Finance by the deadline.

Form ST-810: Common mistakes

• Late filing: Delayed submissions can incur penalties and interest charges.
• Inaccurate reporting: Errors in calculating taxable sales or tax amounts can lead to underpayment and potential audits.
• Overlooking exemptions: Not accounting for tax-exempt sales can result in overpaying taxes.

Book a free Sales tax consultation call with Commenda →